A new free timesheet application to help ensure workers receive all wages earned has been issued and may lead to more wage and hour litigation.
The U.S. Department of Labor yesterday announced the launch of its first application for smartphones, a timesheet to help employees independently track the hours they work and determine the wages they are owed. Available in English and Spanish, users conveniently can track regular work hours, break time and any overtime hours for one or more employers. Glossary, contact information and materials about wage laws are easily accessible through links to the Web pages of the Department’s Wage and Hour Division.
Additionally, through the app, users will be able to add comments on any information related to their work hours; view a summary of work hours in a daily, weekly and monthly format; and email the summary of work hours and gross pay as an attachment.
This new technology is significant because, instead of relying on their employers’ records, workers now can keep their own records. This information could prove invaluable during a Wage and Hour Division investigation when an employer has failed to maintain accurate employment records.
The free app is currently compatible with the iPhone and iPod Touch. The Labor Department will explore updates that could enable similar versions for other smartphone platforms, such as Android and BlackBerry, and other pay features not currently provided for, such as tips, commissions, bonuses, deductions, holiday pay, pay for weekends, shift differentials and pay for regular days of rest.
For workers without a smartphone, the Wage and Hour Division has a printable work hours calendar in English and Spanish to track rate of pay, work start and stop times and arrival and departure times. The calendar also includes easy-to-understand information about workers’ rights and how to file a wage violation complaint.
Both the app and the calendar can be downloaded from the Wage and Hour Division’s home Web page at: http://www.dol.gov/whd
A Heads-up for Employers – This new DOL application will make it even more important that your time keeping systems be accurate in tracking hours worked, travel time and meal periods taken or missed. If your records are lacking in detail, the records maintained by the employees will likely be the ones used in any later litigation.
Should you have questions, please contact your regular Hall Render attorney or a member of our Employment and Labor Section.
